Product Detail for xen-Comm Professional

Comm stands for Commitments and is the generic name for any commitment or agreement with third parties. This product is aimed at organisations that have relationships with third parties that result in many formal commitments which have to be managed.  Commitments might be for example:

• Assignment
• Confidential Disclosure Agreement
• Letter of Intent

• Licence-in, licence-out, cross-licence

• Memorandum of Understanding

• etc etc

Commitments might be related to existing IP such as Patents/Trade Marks, or to other property such as know-how.  

If the IP department is using another Xensis product to store IP data such as xen-IP then xen-Comm seamlessly integrates to allow cross reference of commitment and IP data.  Should xen-Comm be used as a standalone product then references to IP data outside of the system can be included. 

xen-Comm is typically used in organisations where either:

• a separate group (sometimes the legal department) manage commitments, alongside but not as part of the IP department.  
• there is no IP department but commitments need to be managed

If commitments are managed within the IP department, then other Xensis products such as xen-IP have combined IP and commitment record management capability.  However if the IP department have an existing IP management system and wishes to retain it, there is no reason why xen-Comm cannot be implemented standalone just to manage commitments.

A significant feature of the system is that the actual commitment documents (eg Letter of Intent) can be stored in electronic form within the database.

There are no limits to the number of records that can be stored in xen-Comm.

All products are built to a common architecture and have common capabilities.

Functionality

Within the xen-Comm version, key records and processes include:

• Commitments/agreements management with third parties
• Commitment updates, abandonment and transfer
• Tracking of key dates.
• Commitment cross reference to proposals
• Commitment cross reference to cases/dockets
• Commitment cross reference to priority, substantive and derivative applications
• Commitment cross reference to other commitments
• Commitment cross reference to 'external' IP
• IP cross reference to all Patents and Trade Mark type records
• Categorisation of commitment by type and any number of 'categories'
• Customisable Task Profiles (dependent on Commitment type)
• Task generation (from task profiles)
• Proceedings and oppositions
• Report generator
• Legal Document and Correspondence generation
• Payments management (both revenue and outgoings) including cost split across cost-centres
• Links to electronic document store for storage of actual agreement documents
• A viewer is available for xen-Comm

Quick Tour

For a screen-by-screen tour of the key system features click here.

To download the electronic brochure for xen-Comm, click on one of the following links - Word, Acrobat